Data Protection Policy for all information held and
acquired.
To abide by the Data Protection Act
1998, Nightingale Pharmacy Services holds data for
purposes only for processing Company or Individual
requirements as an Employment Consultancy.
Covered elements include Staff
Administration, Personal details for the
administration & finding of Casual or Permanent
Employment. Accounts and records are kept for the
processing of all invoicing and bookings, including
subscriptions to in-house mailings. Marketing and
Advertising from in-house only, to gain various
employments to fill the Company or Individuals needs
only.
All Data may only be processed with
the permission of the individual whose data is
held.
All data is processed to comply to
the principles of the Data Protection Act 1998, for
this
We Do Not
-
Transfer any data to any Countries outside the
European economic area with sufficient security
and protection.
-
Keep any information for longer then is needed.
We DO
-
Process all information fairly and lawfully
-
Process only the information needed for the
limited purposes
-
Process information in an accurate manner
-
Only process information that is relevant.
-
Use only the adequate amount of information, and
not to excessive or intrusive amounts.
-
Keep all information securely
-
Only process in accordance with the Data
Subjects Rights.
Company: means the Client or the Hiring
Company
Individual: means the person that is actively
seeking a period of temporary or permanent
employment.
Personal Data: means information, relating to a
living individual that has been obtained from forms,
registration or surveys, used as a basis for making
bookings. The individual can be identified from the
Data or the Data together with other information
that Nightingale Pharmacy Services already hold.
Process or processing:
means an action or series of actions
that are used with a specific purpose, ie. the use
of data only for our purpose.
We exercise the right with caution to
forward any personal information of individuals to
any third party including, past, present or current
employers, Clients, suppliers or any
individual/Company making enquiries regarding and
information held, this includes complaint
procedures.
ie. To supply or obtain references
that refer to a certain individual and that supports
their ability to find suitable work.
The following Data is sensitive
personal data and any information held on any of
these matters will not be passed on to any third
party without the express consent of the said
individual:
-
Any
offence committed or alleged to be committed by
them (the exception to this being
-
professional regulatory involvement ie RPSGB
Statutory Committee & fitness to practice
-
issues)
-
Proceedings in relation to any offence and any
sentence passed (the exception to this
-
being
professional regulatory involvement ie RPSGB
Statutory Committee & fitness to
-
practice
issues)
-
Physical
or mental health conditions
-
Racial
or ethnic origins
-
Sexual
life
-
Political opinions
-
Religious beliefs or beliefs of a similar nature
-
Whether
someone is a member of a trade union
-
Data subjects ie. those on whom
personal data is held, are entitled to obtain access
to their data on request and after payment of a fee.
All requests to access data by data subjects will be
referred to the Director. Any requests for access to
a reference given by a third party will be treated
with caution even if the reference was given in
relation to the individual making the request. This
is because the person writing the reference also has
the right to have their personal details handled in
accordance with the Data Protection Act 1998, and
not disclosed without their consent. Therefore, when
taking up references an individual will be asked to
give their consent to the disclosure of the
reference to a third party and/or the individual who
is the subject of the reference if they make a
subject access request. If they do not consent then
consideration should be given as to whether the
details of the individual giving the reference can
be deleted so that they cannot be identified from
the content of the letter. If so, the reference may
be disclosed in an anonymous form.
